How Artificial Intelligence Can Improve Project Management

With the help of artificial intelligence, project management software can revolutionize productivity and how teams work.

From automating workflows, to identifying project lags, to increasing auditing and oversight capabilities, combining AI with project management shows tremendous promise to reduce wasted spend due to low productivity.

Knowledge-Based Systems

Context is what allows machines to understand human intentions and patterns. While human communication is essential for business to take place, artificial intelligence can act as back-up support.

Similar to how spell-checking programs act as a second set of eyes for an essay, AI can provide additional help in a project management capacity.

Integrating artificial intelligence into your project management system will allow you to approach objectives from multiple angles.

By using a if/then approach to identify relationships between sets of data, your project management program will gain a well-rounded understanding of your outstanding action items and business goals.

Artificial intelligence helps you to filter out unnecessary information by giving you the most relevant information for any particular task or problem.

artificial intelligence project management

With clear action plans and less filler information, your teams will attack each task with laser focus. 

Machine Learning

By tracking patterns, artificial intelligence in project management software can improve decision making. This reduces the system’s need for human involvement.

Taking the possibility of human error out of the equation will simplify your task management process.

This also helps you to save time on otherwise cluttered and menial tasks, such tracking due dates or reviewing project statuses.

This skill can benefit your task management process by giving you even more outlets to save time and resources. Your staff and vendors will appreciate how smooth daily processes will work when they’re able to share the responsibility for certain necessary objectives.

For most companies, ROI is a top priority. Using artificial intelligence to replicate human involvement will save your company time and money.

Decision Management

AI ultimately makes the project management process easier and more intuitive for employees, managers, and external parties.  By analyzing data in a logical and empirical way, your project management system will create an intelligent course of action.

Human-based innovation is the core of all technological discoveries. But, even the most brilliant minds have their blind spots.

artificial intelligence project management

Artificial intelligence can help to fill in the gaps, which can improve problem-solving processes and operational strategies. Using the same approach logic that humans do, artificial intelligence works as a safety net to help us make the most informed decision possible.

Even the most efficient teams can get bogged down by a kink in the chain of command. Waiting for approvals or permissions to be handled manually can be time consuming and frustrating.

Artificial intelligence improves your task manager by speeding up that process.

By recognizing certain repetitive behaviors, the system can make certain recommendations or automate specified commands.

Since project management is all about maximizing work time, you want to identify as many time-saving opportunities as possible. Taking the lag out of making small, menial decisions will make your day at the office fly by. 

Expert Systems

Artificial intelligence can also be crafted to mimic human skills and behavior patterns. When applied to a specific topic or goal, artificial intelligence can act as a stand-in expert.

Using this feature will allow your teams to compartmentalize objectives. This helps the entire operation to cover more ground in less time.

artificial intelligence project management

Improving office organizational procedures can exponentially increase corporate savings.

With the influence of artificial intelligence, your project management system will start to do the planning for you. 

Deep Learning

Similar to the human brain, artificial intelligence can gain knowledge that builds upon itself. This allows the technology to predict outcomes or understand random data.

By reviewing your routine processes and habits, artificial intelligence can learn more and more about how you work.

In turn, you’ll benefit from tailored features and capabilities.

The system is able to predict certain outcomes by using statistics and probabilities.

Human logic is useful and adaptive, but we are also incredibly susceptible to error and inconsistency. Technology is predictable, stable, and empirical. Combining these elements can strengthen your production processes, overall output, and ability to create accurate plans.

In this respect, artificial intelligence can provide the same skills as a human worker but with a more consistent success rate. 

Robotic Process Automation

Artificial intelligence can also be used to improve existing processes.

After taking in information about a user’s work patterns and behaviors, artificial intelligence can determine ways to make your workflows even more efficient.

When it comes to repetitive tasks, saving just a few minutes between each set can add up quickly. This translates to money saved on staffing costs, particularly by reducing overtime.

Many standard corporate tasks are tedious busy work. But, these repetitive projects are as necessary as they are time consuming.

Using this method, artificial intelligence can quickly learn how to respond to certain patterns in a user’s behavior. This can include taking data on when users are logged on, how they communicate with each other on the platform, and how projects are being completed among members.

Project management is a necessary function that nearly all companies use to manage organizational processes, business plans, assignments, and progress reports. Utilizing artificial intelligence in this capacity can reduce the impact human error and redundancies can have on the company’s productivity benchmarks and revenue.

artificial intelligence project management

Gryffin’s dynamic platform combines convenient automation with intelligent algorithms to help you successfully optimize your workday. By gaining a deeper understanding of each team’s unique workflows, our project management solution will provide you with seamless, efficient support.