In the work environment, tasks that should make you more efficient at doing your job can overwhelm your desktop. Emails intended to make conversations more streamlined can flood your inbox. Meetings designed to empower can cut into actual work time.
For project managers, the first thing they should ask when starting a new project is this: do you need a productivity planner? If you can relate to any of these issues, then the answer is yes!
Problem 1: Failure to Keep Track of How Time is Spent
Is your company keeping track of how much time a task takes? It’s important, if you want to track productivity to know how much time is spent doing things like checking emails, responding to phone calls from clients, participating in meetings, and other things in the workplace.
By looking at this information as a whole, you’ll be able to determine…
* how productive your workers are
* what might be sapping productivity
* when productivity is highest or lowest,
Once you know how much time things take, it’s much easier to prioritize. You’ll be able to eliminate time-consuming activities that add little to no value.
Problem 2: Confusion Over Who Does What
When it comes to working on projects, one of the most frustrating things that any team can face is having team members who aren’t sure what they should be doing. Unless everyone has an assigned task — and understands what is expected — projects are unlikely to get done on time and to exact specifications. A productivity planner will help your company to stay on top of things so that everyone knows what they are supposed to do at all times.
If your employees don’t have a big-picture view on projects, they can get side-tracked before they’ve had a chance to gain any traction. It’s important that workers know how their contributions to the project will fit within the whole. This is particularly important when one phase of the project must be completed by a certain time in order for another phase of the project to get underway. So, keep all employees in the loop and ensure that they know the importance of their individual contributions to the whole. This will keep them focused and results-oriented.
Problem 3: Missed Deadlines
If your team is consistently missing deadlines, that’s never a good thing. A productivity planner can help you and your team to keep track of project deadlines. This feature is especially important if there are multiple ongoing projects at any given time. A productivity planner can play a critical role in helping multitaskers to know when various projects are due. You can configure the tool to send out periodic reminders as due dates near so that team members don’t forget.
Problem 4: Remote Workforce or Different Time Zones
Do you have remote workers at your company? If some of your staff work from home or are on the road frequently, a productivity planner can be the perfect tool to ensure that proximity to the company HQ and time zones need not be a factor in whether or not team members get work done. It will help to effectively overcome the challenges of geography and time zones.
Problem Solver: Gryffin
If your company is facing any productivity issues, then you need a productivity planner or a project management tool that can do the heavy-lifting in streamlining your tasks and projects. Gryffin features cloud storage, email integration, project chat, customizable project templates, task management, calendar views, and more. Furthermore, it is collaborative so that your team can work together whether they’re in the same location and remote, intuitive so that it’s easy to use, and scalable so that it will continue to meet your needs as the company grows. Sound too good to be true? Try it today!
Remember that happy employees are productive employees, and productive employees tend to produce results that make for happy customers. Getting the right productivity planner, which will facilitate project management for leaders and task management for workers, should therefore be a priority.