Do you remember the first episode of Mad Men, when Elisabeth Moss starts her first day in an ad agency and has to learn how to use the latest technology–a typewriter? In 2018, rewatching episodes of the mid-century modern drama reminds us that technology has come a long way.
The typewriter didn’t last long in the workplace. Just like other workplace staples before it, the typewriter was quickly replaced by more advanced technologies, including the modern computer.
But unfortunately, some businesses find it difficult to keep up with the latest technological advancements. For example, if you’re still using paper to-do lists to manage your projects, you’re not taking advantage of the latest technologies that can make project management far more efficient.
Just as the typewriter left the labor force after the invention of the computer, businesses need to start abandoning paper to-do lists for recurring project management software. Here’s what you need to know about this innovative software:
What Is Recurring Task Management Software?
If you want to make sure your business will always be productive, you’ll have to break up your projects into tasks. Splitting up large endeavours into smaller chunks will make them easier to accomplish, and prevent you from becoming intimidated by even the most complex undertakings.
This is all obvious information. However, splitting your projects up into separate tasks is not enough to guarantee productivity by itself. You’ll also have to make sure you have tools to help you complete them.
One tool you should never be without is task management software that allows you to track recurring tasks. Think about it: if there’s something you have to do on a regular basis, don’t you want to keep a record of the time’s you’ve done it? Furthermore, wouldn’t it be ideal to have a record that updates itself when you complete tasks so that you’ll never miss an entry or track something you didn’t do by mistake? A recurring task manager tool can do all of this and more.
Why Should You Use a Recurring Task Manager Tool?
Tracking tasks manually comes with several challenges. For one thing, you have to remember to do it. You could always set reminders in your calendar, but that doesn’t actually solve the problem—after all, what if you forget to set the reminder?
Tracking recurring tasks without the right software can become even more difficult when you have several different types of task on which to keep records. You might be keeping track of the number of times you’ve invoiced your clients, for example—but your clients might also want to keep track of the number of times they’ve ordered from you. If all of that information is grouped together in the same place and not clearly demarcated, it can get very confusing.
To recap what we’ve covered so far, here are the challenges most business owners face when it comes to tracking their recurring tasks for more efficient project management:
- Remembering to do it in the first place
- Setting reminders
- Differentiating between various types of task
- Tracking if a task is completed or still pending
What makes matters even more complicated is that contemporary project management software seems to lack any features designed to solve these problems. Slack lets users set reminders, but requires them to do it manually. Basecamp allows for certain add-ons that can track the way users spend time, but these usually come with extra subscription fees and have to be integrated. Fortunately, a new tool has recently changed all of that by providing comprehensive support for would-be task-trackers: the Gryffin App.
What is the Best Recurring Task Software?
Originally conceived as an in-house tool for use by an SEO and digital marketing company, the Gryffin App now stands on its own as one of the most sophisticated project management tools available on the market today.
It combines a calendar, task bar, internal chat and notification system into a single seamless interface, functioning for all intents and purposes as a complete virtual office. Perhaps best of all though is the app’s automatic task tracking, which uses easy-to-read Gantt charts to show users when their recurring tasks are completed, due, or overdue—and identifies trends that can help them improve their work habits in the future. Innovations such as this are helping the Gryffin App raise the bar for the project management software of tomorrow.
What Are the Benefits of Using Gryffin Recurring Task Management Software?
There are a number of benefits to using recurring task management software like Gryffin to keep track of your team’s workload, including:
- Manage everything in one place. If you aren’t using this type of software, you are probably using multiple spreadsheets and programs to keep track of your tasks. Fortunately, recurring task management software allows you to bring all of your work in one place so you won’t have to scramble to find something or switch back and forth between spreadsheets when working on a task.
- Keep an eye on your team’s workload. Using Gryffin as recurring task management software makes it easy for you to keep track of what’s on your team’s plate. You can see every task that is assigned to each member of your team in an easy-to-read dashboard. You will know who is pulling their weight and who is falling behind.
- Improve productivity. Using a recurring task manager tool can keep your team organized, on track, and productive.
- Simplify task delegation. Gryffin also makes it easier to delegate tasks to other members of your team. You won’t need to send an email, schedule a meeting, or give someone a call to assign them a project. With a few clicks of the mouse, you can assign a new task to them through the system. They will receive an email alert when a new task is assigned so they can get started on it right away.
- Collaborate with ease. Because all of your team’s work takes place in one system, it’s much easier to collaborate with one another. This is especially important for remote teams who may never see their co-workers in person.
- Track time spent on tasks. Use this tool to track how much time your team is spending on every single task they work on. If you bill clients by the hour, this will drastically reduce the amount of time it takes to figure out how much they owe. Even if you don’t bill by the hour, tracking your team’s time can make it easier to identify time-wasting tasks and opportunities to improve your team’s efficiency.
Put your worries behind you when you invest in higher-quality task management tools, and make sure you and your team will always be able to do your best work. Continue learning more about what you need in a project management app, so that you can choose one that will meet the entire spectrum of your needs and put your business ahead of the curve where it belongs.